Export Totals: Sodexo

This creates a custom file for the Sodexo financial system.

It picks up all closedPOS Daily Deposits for the selected date, plus any Daily Deposit entries from Accountability.

• You can use the Unclosed Date report from Accountability to see if there are any POS Daily Deposits that still need to be closed.

   

• Browse to the folder where you want to save the data files in the File Path field.

• Select the serving date to export from the Date field.

  • Sodexo expects all data for a single serving date to be in one export file.

• Select the Breakfast and Lunch Items that are considered Student Worker Meals from the Student Worker Meal Counts dropdown lists. This is information is used to complete lines DT 0019 and DT 0020 in the export.

NOTE:The user’s selections are retained as long as it is accessed on the same computer.  The user will not have to reselect for these dropdown lists every time the program is opened.

• Check the schools you want to include in the export in the Sites grid.

• Click Continue to run the export to the selected file path.

• If there is no data for a selected site, it will give you a message.

File Naming

The export file is a comma delimited text file and has a defined naming structure.

Each file name will begin with MP, for Meals Plus, followed by the Sodexo Unit Number and a date/timestamp of when it was exported. Each section of the name is separated by an underscore.

Example:if the Sodexo Unit number is 34534534 and exported on April 7, 2011 at 3:28:41 pm, the file name is MP_34534534_20110407152841.txt

Manage Program Codes

Before you export data, you will need to set up the Program Codes required by Sodexo.

• It only needs to be done once, unless changes need to be made or new schools are added.

• Click  to open the Manage Program Codes screen.

• You will need to obtain the assigned ID numbers and Program Codes from Sodexo in order to complete this screen.

   

• Enter the 8-digit Unit Number supplied by Sodexo in the Unit Number text field. This number will be used in the file name and in the file’s header records.
• All Meals Plus sites are listed in the Site Setup grid, with Site Id and Site Name.
  • Enter the Sodexo information for all sites that have activity in POS or Accountability to be exported to Sodexo.

• Enter the Sodexo-assigned information for each POS or Accountability site in the School #, Register #, and Cashier Id fields.

• Enter the Sodexo program number Breakfast and Lunch for each site in the Breakfast and Lunch fields.

NOTE: It is important to enter the correct Sodexo codes in these columns as this information will affect your reimbursement dollars in the Sodexo system.